MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

            A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, July 15, 2013 at 4:04 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 

 

            Present and constituting a quorum were:

           

            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary

                                                                                   

            Also present were:

           

            Kenneth Cassel                                               District Manager

            George Miller                                                  Assistant District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Kay Woodward                                              District Accountant

            Troy Lyn                                                         District Engineer

            Jan Zilmer                                                       Human Resources      

            Ed Stover                                                        Water Department

            David McIntosh                                              Wastewater Department

            Randy Frederick                                             Drainage

            Shawn Frankenhauser                                     Drainage

            Stephen Seigfried                                           Field Superintendent

            John McKune                                                  District Consultant

           

                                                                                                                                                           

            The following is a summary of the minutes and actions taken during the July 15, 2013 CSID Board of Supervisors Meeting.                                      

                                                                                                                       

FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS                        Approval of the Minutes of the June 17, 2013 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the June 17, 2013 meeting and requested any corrections, additions or deletions.

            There not being any,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the June 17, 2013 meeting were approved.

 

THIRD ORDER OF BUSINESS                            Audience Comments

            There not being any, the next item followed. 

 

FOURTH ORDER OF BUSINESS                        Consideration of Work Authorization Amendments

A.        Work Authorization #65.2 for Changes Related to Ammonia Sulfate System

            This is a balancing work authorization.  The final cost of the project reflects a reduction of $23,270.28.

 

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor Work Authorization #65.2 was approved.

 

B.        Work Authorization #68.1 for Design Build Services Related to Headworks Leveling Gate

            This is a balancing work authorization.  The final cost of the project reflects a reduction of $6,088.26.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization #68.1 was approved.

 

FIFTH ORDER OF BUSINESS                             Staff Reports

A.                Manager – Ken Cassel

·         Discussion of Proposed Changes to Fence Ordinance

                        Mr. Cassel reported the following:

°         He met with City staff to discuss the proposed fence ordinance. 

°         The City Commission passed the first reading at their June meeting; a second reading will take place on July 17, 2013. 

°         The City did not consider any of the District’s requests and/or suggestions.  They are proposing the same language. 

°         Mr. Cassel is trying arrange meetings with each City Commissioner to discuss this issue prior to their meeting. 

°         Mr. Mena stated he is trying to contact Mayor Boccard and will attend the Commission meeting.

°         Mr. Castle will attend the Commission meeting.

 

·         Updates

Ř  CH2M Hill Settlement

                                    Mr. Cassel reported the following:

°         CH2M Hill was onsite. 

°         Mr. Jeffcoat indicated CH2M Hill has solutions to the shower issue. 

°         Someone will look into the air conditioning issues. 

°         Mr. Easton will  oversee repair work. 

°         He provided Mr. Strop with detailed follow-up information to work on final settlement documents to be executed by both parties. 

 

Ř  Sand Strainers

Mr. Cassel drafted a letter to Lanzo addressing the issues with the sand strainers.  A copy of the letter was sent to Mr. Capko and Mr. Jeffcoat for their review and comment. 

 

            B.        Engineer – Troy Lyn

            Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record.

Ř  The ammonia sulfate system project is in closeout.  The sodium hydrochlorite pumps are on order.  Once they are installed a final inspection will be conducted.

Ř  The free standing stack went through several permitting issues.  The electrical connection to the ground system needs to be reviewed so they can request a permit.  Stacking work is expected in four to six weeks.

Ř  They are waiting for clearance from the Health Department to put Well #5 in service.

Ř  The AMPS for Well #10 will be mobilized on July 16, 2013.

Ř  District staff reviewed plans for the deep injection well mechanical integrity testing.  Globaltech is in the process of making necessary changes to submit to FDEP by the end of the week.  Work on this project will begin in January  2014 because low flow conditions are needed. 

Ř  Layne is expected to begin drilling work for Wells 6, 7 and 11 on July 22, 2013.

           

            C.        Department Reports

·         Operations – Dan

Ř  Utility Billing Work Orders

This item is for informational purposes only.

 

Ř  Mobile Service Update

Mr. Daly reported they did not switch services from Sprint to Verizon because the product does not work well for their operations.  Sprint has a new product which is much faster.  Sprint agreed to match Verizon’s proposal.

 

            Mr. Daly complemented Ms. Messinger, Mr. Frankenhauser and Mr. Dwiggins for their work on the District YouTube videos.  There was Board consensus to reward these staff members with gift cards.

             

·         Water – Ed Stover (Report Included)

            Mr. Stover reviewed his report, a copy of which was included in the agenda package.  Before and after photographs of Well #5 were distributed, copies of which are attached hereto and made a part of the public record.

 

·         Sewer – David McIntosh (Report Included)

            Mr. McIntosh reviewed his report, a copy of which was included in the agenda package.

 

·         Stormwater – Randy Frederick (Report Included)

Mr. Frederick reviewed his report, a copy of which was included in the agenda package.

 

·         Field – Stephen Seigfried (No Report)

            Mr. Seigfried reported the LMK project is almost complete.

 

·         Human Resources – Jan Zilmer

            Mr. Zilmer reported Cigna is increasing their rates by 25%.  The insurance agent presented different plan options.  The District is switching to a Blue Cross & Blue Shield plan offering HMO and PPO. 

 

D.        Attorney

            Mr. Capko reported the following:

·         He attempted to contact SWCD’s District Manager to discuss the City’s proposed fence ordinance, but there was no response.

·         A summary is being prepared of changes to public comment requirements made during the last Florida State legislative session.

           

SIXTH ORDER OF BUSINESS                             Approval of Financial Statements for May 2013

            Ms. Woodward reviewed the financials.

 

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the financials were approved.

                                                     

SEVENTH ORDER OF BUSINESS                      Supervisors’ Request

            The following comments were made:

·         Several follow-up questions and comments were simultaneously made regarding engineering projects.

·         Mr. Holland stated District staff did a good job on the YouTube project.

·         Mr. Shank asked if NSID responded to Mr. Daly.  Mr. Daly responded he did not.

 

EIGHTH ORDER OF BUSINESS                         Adjournment

            There being no further business,

                             

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the meeting was adjourned.

 

 

 

                                                                                                                                   

Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President