MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, July
15, 2013 at 4:04 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth Cassel District
Manager
George Miller Assistant District
Manager
William
Capko District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Troy
Lyn District
Engineer
Jan Zilmer Human Resources
Ed Stover Water
Department
David McIntosh Wastewater
Department
Randy Frederick Drainage
Shawn Frankenhauser Drainage
Stephen Seigfried Field
Superintendent
John McKune District Consultant
The
following is a summary of the minutes and actions taken during the July 15,
2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the June 17, 2013 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the June 17,
2013 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the June 17, 2013 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next
item followed.
FOURTH ORDER OF BUSINESS Consideration of Work
Authorization Amendments
A. Work
Authorization #65.2 for Changes Related to Ammonia Sulfate System
This is a balancing work
authorization. The final cost of the
project reflects a reduction of $23,270.28.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor Work Authorization #65.2 was approved.
B. Work
Authorization #68.1 for Design Build Services Related to Headworks Leveling
Gate
This is a balancing work
authorization. The final cost of the
project reflects a reduction of $6,088.26.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #68.1 was approved.
FIFTH ORDER OF BUSINESS Staff Reports
A.
Manager
– Ken Cassel
·
Discussion
of Proposed Changes to Fence Ordinance
Mr. Cassel
reported the following:
°
He met with City staff
to discuss the proposed fence ordinance.
°
The City Commission
passed the first reading at their June meeting; a second reading will take
place on July 17, 2013.
°
The City did not
consider any of the District’s requests and/or suggestions. They are proposing the same language.
°
Mr. Cassel is trying arrange
meetings with each City Commissioner to discuss this issue prior to their
meeting.
°
Mr. Mena stated he is
trying to contact Mayor Boccard and will attend the Commission meeting.
°
Mr. Castle will attend the Commission
meeting.
·
Updates
Ř CH2M Hill Settlement
Mr.
Cassel reported the following:
°
CH2M Hill was
onsite.
°
Mr. Jeffcoat indicated CH2M
Hill has solutions to the shower issue.
°
Someone will look into
the air conditioning issues.
°
Mr. Easton will oversee repair work.
°
He provided Mr. Strop with
detailed follow-up information to work on final settlement documents to be
executed by both parties.
Ř Sand Strainers
Mr.
Cassel drafted a letter to Lanzo addressing the issues with the sand
strainers. A copy of the letter was sent
to Mr. Capko and Mr. Jeffcoat for their review and comment.
B. Engineer
– Troy Lyn
Mr.
Lyn reviewed the Project Status Report, a copy of which is attached hereto and
made a part of the public record.
Ř The
ammonia sulfate system project is in closeout.
The sodium hydrochlorite pumps are on order. Once they are installed a final inspection
will be conducted.
Ř The
free standing stack went through several permitting issues. The electrical connection to the ground
system needs to be reviewed so they can request a permit. Stacking work is expected in four to six
weeks.
Ř They
are waiting for clearance from the Health Department to put Well #5 in service.
Ř The
AMPS for Well #10 will be mobilized on July 16, 2013.
Ř District
staff reviewed plans for the deep injection well mechanical integrity
testing. Globaltech is in the process of
making necessary changes to submit to FDEP by the end of the week. Work on this project will begin in
January 2014 because low flow conditions
are needed.
Ř Layne
is expected to begin drilling work for Wells 6, 7 and 11 on July 22, 2013.
C. Department
Reports
·
Operations
– Dan
Ř Utility Billing Work Orders
This
item is for informational purposes only.
Ř Mobile Service Update
Mr.
Daly reported they did not switch services from Sprint to Verizon because the
product does not work well for their operations. Sprint has a new product which is much
faster. Sprint agreed to match Verizon’s
proposal.
Mr. Daly complemented Ms. Messinger,
Mr. Frankenhauser and Mr. Dwiggins for their work on the District YouTube
videos. There was Board consensus to reward
these staff members with gift cards.
·
Water –
Ed Stover (Report Included)
Mr. Stover reviewed his
report, a copy of which was included in the agenda package. Before and after photographs of Well #5 were
distributed, copies of which are attached hereto and made a part of the public
record.
·
Sewer –
David McIntosh (Report Included)
Mr. McIntosh reviewed his report, a
copy of which was included in the agenda package.
·
Stormwater
– Randy Frederick (Report Included)
Mr.
Frederick reviewed his report, a copy of which was included in the agenda
package.
·
Field –
Stephen Seigfried (No Report)
Mr. Seigfried reported the LMK
project is almost complete.
·
Mr. Zilmer reported Cigna
is increasing their rates by 25%. The
insurance agent presented different plan options. The District is switching to a Blue Cross
& Blue Shield plan offering HMO and PPO.
D. Attorney
Mr. Capko reported the
following:
·
He attempted to contact
SWCD’s District Manager to discuss the City’s proposed fence ordinance, but
there was no response.
·
A summary is being
prepared of changes to public comment requirements made during the last Florida
State legislative session.
SIXTH ORDER OF BUSINESS Approval of
Financial Statements for May 2013
Ms. Woodward reviewed the
financials.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the financials were approved.
SEVENTH ORDER OF BUSINESS Supervisors’ Request
The following comments were made:
·
Several follow-up
questions and comments were simultaneously made regarding engineering projects.
·
Mr. Holland stated
District staff did a good job on the YouTube project.
·
Mr. Shank asked if NSID
responded to Mr. Daly. Mr. Daly
responded he did not.
EIGHTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Cassel Martin Shank
Assistant
Secretary President